What is a Digital Permit Book?
The digital permit book is a technologically advanced solution for transport management that digitizes the entire permit process. In short, you can call this a game-changer in the permit management world. It supports cutting-edge trucking software for carriers to store, manage, and share permits efficiently and securely. Hence, this is the reason for its extensive use by the largest carriers in North America. Who boosts their businesses by using digital permit books.
Hence, the digital permit book has several advantages, which are listed below:
- Seamless efficiency
The digital permit book simply smoothens the entire permit management process for the trucking companies, saving time and effort for all involved. This helps the company employees to utilize their saved time for other important business prospects.
- Enhanced Collaboration
Real-time sharing and convenience motivate the team to work together seamlessly, irrespective of different locations.
- Reduced Errors
Automated data entry, validation, and verification reduce human errors, ensuring that trucking companies efficiently and accurately comply with the rules, regulations, and orders.
- Improved security
Advanced authentication and encryption protocols protect sensitive data from unauthorized access.
- Audit Trail
A digitized permit book maintains a comprehensive audit trail providing complete visibility like a compliance report as proof.
Why Digital Permit Book is Considered the Best Compliance Partner?
Is the sea of paperwork drowning you and making you struggle to keep up with the compliance work of your transportation company?
Well, then, the digital permit book is here as your saviour boat.
The carriers in North America have discovered how digital permit books can help them in compliance management systems by keeping track of driver and equipment compliance effortlessly. The Management of the driver’s compliance system is a piece of cake through the use of a digital permit book, just simply assign drivers and vehicles and share all the documents digitally through the digital permit book portal.
Here are some ways digital permit books help carriers in compliance management as a compliance management tool.
Driver’s documents
The digital permit book stores each document of the driver including the medical card, CDL, drug testing, etc.
Vehicle Documents
Compliance management for vehicles is necessary to maintain smooth operations. The digitized permit book keeps all the documents related to vehicles stored which can also be shared with drivers through the app.
Trailer Documents
In the transportation business, trailers play a vital role, so their compliance is highly significant. Therefore, digital permit books for vehicles and drivers also store documents for trailers.
Company Documents
The most essential need within a business is to have all the company documents sorted and secure. The digital permit book is the best solution to this need as it can store and protect all the company documents.
The Key Features of Digital Permit Book:
To have the best-managed compliance system, a company should choose the best digital permit book to meet its needs and requirements. To choose the best digital permit book there are a few significant features one should look for. These features together give rise to an optimal digital permit book which adds efficiency and accuracy to the compliance platform.
The important features are listed below:
- Cloud-based accessibility and data security
A reliable digital permit book must offer cloud-based accessibility, making sure that the permits and compliance documents are secure and accessible at any time.
- User-friendly interface- easy to implement
The digital permit book must have a user-friendly interface that the drivers and employees can easily understand and get command of.
- Customization option to fit specific needs
Since every trucking company is unique, the digital permit and compliance platform must be tailored to match different requirements. One should look for customization of the platform as per the company's workflow, policies, reporting needs, etc.
Steps Carriers Should Take to Move Towards Digital Permit Book:
Digital permit book has become the go-to compliance platform for North America's largest carrier, as the carriers took few steps which made it easier for them and the entire company to adjust to this technically advanced system. Hence the steps that are initially essential to be taken by every carrier for further ease in this area are as follows
1. Remove Barriers
To shift towards digital permit books the barrier between the driver’s access to electronic documents should be ended. A mobile application specifically for drivers can provide them with free and secure access to the documents digitally. The drivers can learn to run this app with time and can easily adjust to the advancement in technology.
2. Streamline Processes
Digitization can speed up the process and can also make it possible to reconsider how drivers complete their jobs. The drivers can complete their tasks in a short period more efficiently by simply referring to the documents present on their phone a click away.
3. Automate task
To further fit with the upgraded compliance system try using a platform providing email alerts and dashboards. This will help to stay updated when the documents are about to expire or alert the employees to renew them. In short use compliance automation so that fleets can be proactive rather than being engaged in administrative crisis management.
What is the Impact of the Use of Digital Permit Book on Carriers in North America?
The digital permit book is worth gold to the drivers. The digitized permit book brings a ton of advantages to drivers. Digital permit book gives access to electronic permits, and compliance documentation can be provided remotely, can be modified, and even removed by the carrier staff; this eliminates the need for a driver to visit a terminal or office in short, saving drivers time and fuel.
The drivers can receive updated information through the digitizing permit books; hence, they do not have to go through the hustle of being updated with the new information every time. Apart from this, the drivers can share and display the documents at the delivery sites digitally which further saves their time and makes the process more smooth and efficient. In addition to this, the digital permit books generate QR codes of documents, which can easily be placed on equipment and can easily be scanned by using a mobile phone making every document available just a scan away. After evaluating all these points, it is quite evident why the use of digital permit books is popular amongst North America's largest carriers.
Digital Permit Book Advantage to Compliance Management:
Compliance management finds digital permit books to be their best partner. The employees can say goodbye to the endless phone calls, info updates, privacy checks, etc. Apart from this, the department heads are easily able to trace whether every employee is abiding by the set rules and regulations and whether the company is going along with the policies and laws set for it. In conclusion, the digital permit book acting as one of the best compliance management tools makes compliance management a piece of cake. There is not even the need to worry about handling documents and keeping track of every document so it does not get misplaced.
Conclusion:
In summation, it is proven why North America's largest carriers so much use digital permit books. In North America, carriers can establish a lucrative business through the use of digital permit books. The digital permit book is a great example of advanced technology shaping an efficient and successful business. Establishing a booming business using digital permits almost seems important as this is a ladder to a structured compliance platform, which is a crucial aspect of running any business. Drivers and employees experience a lot of ease when a company is using a digital permit book, which reflects the fact that a business choosing more advanced and streamlined options will be the choice of more people. Therefore, company owners should opt for digital permit books for managing compliance systems and many other crucial things. The owner will be able to run a good business with a lot more ease and smoothness, as digitized permit books will bring an increase in productivity and potential of performing tasks. Hence, the digital permit book is an investment bringing nothing but success along.
